Information on the processing of personal data (Exhibitions and events) according to Article 13 EU Regulation 2016/679 - General Data Protection Regulation
This following information is provided in accordance to Art. 13 of EU Regulation 2016/679 (General Data Protection Regulation, hereinafter "EU Regulation") and regarding the personal data that the Free University of Bozen/Bolzano (hereinafter "unibz") comes into possession of for the purpose of registration and participation in information and dissemination events of cultural, educational and research activities, which may also involve audio and video photography of the data subjects.
The processing of personal data is based on principles of correctness, lawfulness, transparency, protection of confidentiality of all the rights of those concerned, as specified below.
– participation in the activities of the event;
– information and dissemination of cultural activities, teaching, research and third mission.
All images, videos or other audiovisual material recorded during an event in presence may be published on the official communication channels of unibz (website, social media or other) only with permission or for public interests and events.
Legal grounds for the processing and nature of the conferment
Legal basis of the processing is art. 6, par. 1, letter e) of the EU Regulation, and, in case of processing of data of a particular nature art. 9, par. 2, letter g) of the EU Regulation, as necessary for the performance of institutional tasks of teaching, research or the so-called "third mission".
In case of personal data of minors the legal basis of the processing is art. 6, par. 1, letter a) of the EU Regulation, i.e. the consent expressed by the parent or legal representative of the person concerned.
The provision of personal data, including images, is essential in order to register in an event.
Publication of recordings
Images, videos or other audiovisual material acquired during an event may be published on the official communication channels of unibz, if one of the following applies:
–signing of appropriate release by the interested party or, in the case of minors, by the parent/legal representative;
– images related to facts, events, ceremonies of interest to the community or held in public, respecting the honor, reputation and decorum of those concerned.
In case of recording online events please refer to point 2 of our policy.
The data may be communicated exclusively for the purposes indicated in chapter 3 to unibz staff and/or independent contractors, professionals and consultants, who provide support activities in the event’s organization.
Unibz may also communicate personal data acquired to other public administrations, if necessary and for any procedures of its institutional competence, as well as to all those public subjects to which, in the presence of the relevant prerequisites, the communication is required by Community provisions, laws or regulations.Personal data will be processed by the Data Controller within the territory of the European Union. If, for technical and/or operational reasons, it is necessary to make use of subjects located outside
the European Union, subjects which process personal data on behalf of the Data Controller will be appointed as Data Processors in accordance with article 28 GDPR and the transfer will take place within the limits and conditions set out in Articles 44 et seq. of the GDPR.
Archiving of data
Personal data related to the registration of the participant will be kept for a maximum period of 10 years in case of events with a participation fee or free events and then irreversibly deleted.
The video recordings will be kept for the period of publication and in any case not beyond the end of the fourth year from the date of the event, for educational and scientific purposes only, and then irreversibly deleted.
Rights of the interested party (Access, rectification and cancellation of data)